Tools and Resources

Proposal Preparation	OGRA	PI	Dept. Admin.	Chair/Dean
Work with the PI to identify funding sources	✖
Prepare technical proposal		✖
Assure that the proposed project is appropriate in nature and scope, and consistent with departmental and institutional mission		✖	✖	✖
Assure that the proposed project has qualified personnel and adequate space		✖		✖
Draft an adequate and accurate budget to accomplish the scope of work	✖	✖		✖
Request and document approval for cost sharing/matching		✖		✖
Obtain commitment and documentation from external collaborators	✖	✖
Complete Financial Conflict of Interest (FCOI) disclosure forms, no later than at the time of submission for federally funded research and/or PHS funding		✖

Proposal Review and Approval	OGRA	PI	Dept. Admin.	Chair/Dean
Coordinate programs where University is restricted in number of allowable submissions	✖	✖		✖
Provide oversight for sponsored project proposals, including budget review	✖
Work together to prepare final proposal budget	✖	✖
Review and approve F&A cost reductions or waivers	✖			✖
Review and approve requests for costs generally considered to be indirect to be charged as direct costs	✖	✖	✖

Proposal Submission	OGRA	PI	Dept. Admin.	Chair/Dean
Complete final proposal review	✖	✖
Load proposal to applicable e-submission portal	✖	✖
Provide authorized institutional signature on all proposals and awards	✖
Submit all proposals on behalf of the Universityl	✖

Before Award	OGRA	PI	Dept. Admin.	Chair/Dean
Submit Just-in-Time information to sponsor	✖
Confirm that PI and identified CSU investigators have completed FCOI training	✖	✖
If the project involves the use of animals or human subjects, obtain side by side review of project narrative and approved protocol		✖		✖
Insure award document does not contain terms and special conditions to which the University cannot comply	✖	✖	✖	✖

Award	OGRA	PI	Dept. Admin.	Chair/Dean
Secure signatures for award acceptance	✖
Notify appropriate University offices of award	✖

Post-Award/Closeout	OGRA	PI	Dept. Admin.	Chair/Dean
Assure that subrecipients have submitted or will submit all required deliverables, reports, invoices with current approved budget, required budget revision request and approval thereof	✖	✖
Meet sponsor’s deadline(s) for final reports	✖	✖
Submit any required final invention report	✖	✖

As part of Intent to Submit a Proposal (ISP), faculty are required to prepare either preliminary or roughly estimated budgets for grant funded activities as part of their proposal submission. The budget that should be submitted along with the ISP generally includes salaries and wages of personnel, commodities, contractual services, travel, equipment, etc. Some of the funding agencies’ Request for Proposals requires the budgets to include payment of the cost of the employee’s fringe benefits and/or for University’s Finance & Administration rates. This document presents Chicago State University’s F&A  and current fringe benefit rates.

Finance Systems Security Access Request Form – CSU Buy Access Form

Purchase Requisition Forms

• Vendor Information Form
• Financial Disclosure Form
• Financial Disclosure 2 Form
• Soybean Oil-Based Ink

CSU Contract

• Contract
• Contract Amendment

New Subrecipient

• Sample 

Intent to Submit a Proposal Form

• Sample Form

CSU Time and Effort Reporting

• CSU Time & Effort Reporting Practice
• CSU Time & Effort FY2019

The Integrated Postsecondary Education Data System (IPEDS) is the National Center for Education Statistics’ (NCES) core postsecondary education data collection program. Information is collected annually from all providers of postsecondary education in fundamental areas such as enrollments, program completion and graduation rates, institutional costs, student financial aid, and human resources.

The Compliance Examination and Single Audit reports for Chicago State University can be found here

Illinois Auditor General - Chicago State University Audits